Monthly meeting minutes
Our monthly minutes have been posted on the website for our Home for a few years. Yesterday, as Family Council Chair and Secretary, I was informed that they will no longer be posted, and that the other County Homes do not post their minutes. I feel that friends and family can access Family Council minutes on the website if they wish to read what we are doing. Are there other homes who post Family Council minutes online?
Thank you for sharing your perspective. Privacy and confidentiality are important considerations when sharing Family Council information. Many councils choose to communicate approved meeting minutes only within the home's community, such as through family communication boards, newsletters, email distribution to families and persons of importance, or other internal communication channels. These approaches help keep families informed about council activities, discussions, and accomplishments while respecting the privacy of residents, families, and staff.
It would be helpful to hear how other Family Councils share their approved meeting minutes and updates with families while balancing transparency, engagement, and confidentiality. 😊
I know that this is a topic of debate for many Councils. One compromise is to limit the information shared in the minutes that are posted. You would include the number of people in attendance rather than names. You would list the specific names of any invited guests. You would share high level information about the agenda (what topics were discussed) and contact information so they can connect with the Council executive if they want to know more.